CodeTwo is a trusted independent software vendor, recognized as Microsoft ISV Partner of the Year 2019. CodeTwo Email Signature for Office 365 and Exchange are delivered to over 80,000 organizations from 150 countries.

With over 12 years of experience in technology and applications, CodeTwo is internationally recognized for award-winning email signature management, data migration, and backup solutions.  Team of over 80 professionals is dedicated to creating highly reliable and secure products (in accordance with ISO/IEC 27001 and ISO/IEC 27018-certified management system) and providing the best support.

CodeTwo Email Signatures for Office 365 is a cloud-based software that lets you create and centrally manage email signatures and disclaimers for all users in your Office 365 tenant. The service is easy to set up and works with all email clients (including mobile devices).


Central management and complete control

Centrally managed email signatures Manage all Office 365 signatures and disclaimers by using a single email signature management solution. Select a signature mode that best fits your organization’s needs: server-side, client-side or a combination of both.

  • Server-side mode
  • Client-side mode
  • Combo mode




Complete control of Office 365 email signatures

Create server-side signature rules and decide which users and email messages get signatures and when. Apply different signatures to internal and external messages, selected senders and recipients, or even define your own keywords that will trigger specific signature rules when an email is sent.


Signatures added directly in Outlook when you compose an email

Give users more control over their email signatures with client-side signature mode. Create signature templates, make them available to selected users, and let these users choose which signature template to add when they compose emails in Outlook. Client-side signatures fully support S/MIME signed and encrypted messages


All email clients and mobile devices supported

There are absolutely no limitations when it comes to email clients. The program can insert email signatures into messages sent from literally any mobile device.

Logos, banners and social media buttons in signatures

Images, banners, social media buttons and other graphics are fully supported by CodeTwo email signature software, and you can use them freely in your email signature templates. Not only this makes your emails look more professional, but also opens up new possibilities as far as email marketing is concerned. CodeTwo Email Signature can also help you strengthen your corporate identity.

Azure AD & user photo support

CodeTwo Email Signatures for Office 365 can automatically add signatures and update them with Azure AD properties on the fly.

Office 365 users’ photos in signatures

With CodeTwo Office 365 signature manager, you can include Office 365 users' photos as part of email signatures.

Signatures in replies and forwards

CodeTwo advanced email signature positioning system adds email signatures to replies and forwards as you see fit – not only at the bottom of the entire email conversation.

Graphics embedded in email (no need to click Download pictures)

The program lets you embed graphical parts of your signature in email. This means that the recipient will always see a fully branded signature on every device, and without having to click “Download pictures”. No more red Xs and paperclip icons

One-click CSAT surveys

It is possible to automatically add personalized one-click customer satisfaction surveys to your email signatures – no matter what devices are used. This feature lets you precisely measure and analyse your customers’ satisfaction, react accordingly and reward your team

Email marketing & analytics

Use email signatures for marketing and track the results
Send marketing communication to your customers in email footers and add URL tagging to links. Track the results of your campaigns in web analytics platforms, e.g. in Google Analytics.

Automate email marketing campaigns
Plan email marketing campaigns ahead by using the Scheduler. This way every email marketing campaign you scheduled in the application will run automatically when the right time comes

See signatures as you type an email & in Sent Items

View signatures while composing an email
Our users can see CodeTwo signatures while composing an email. This works within Outlook, Outlook for Mac and Outlook on the web (OWA). We are the first vendor in the world that added preview functionality for server-side signatures.

Email signatures in Sent Items
You can enable the Sent Items Update feature to let your users view the signatures that have been added in the cloud in their Sent Items folders, on every device. Furthermore, the feature lets you easily ensure compliance with legal regulations. All this without affecting the application's or Office 365's performance!

Easy to deploy and use

Express deployment
All aspects of the setup, including the configuration of Exchange Online connectors, are guided by automatic wizards. All you need to do is authorize the process with your Office 365 global admin credentials and run the program’s signature management console to create your first email signature.

Built-in signature template editor
One of the most powerful CodeTwo Email Signatures for Office 365’s features is the built-in WYSIWYG editor. HTML expert or not, you will be churning out professional HTML email signature templates like a pro.

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